Every business must grapple with admin on a daily basis. It might not be the most engaging or glamorous aspect of your daily operation, but tasks like sending emails, handling documents, filing paperwork, and mailing forms are just as important as any other aspect of the work. Admin can also take up a lot of time and energy, which can take away from your core competencies. So, what can be done about this? Fortunately, there are a few smart ways to simplify your daily admin tasks without cutting corners. These methods ensure that admin is handled to the highest standard each day while creating more time and energy to focus on key areas. Read on to find out more.
Automate What You Can
These days, there are many simple, basic, and repetitive tasks that can be automated. These are often the tasks that cause the most frustration as they are simple yet time-consuming, plus this kind of work can lead to human errors. Many repetitive tasks can be automated with the use of apps, online tools, and robotics, which can speed up processes, eliminate errors, and free up time and energy to focus on other areas.
Outsource
Another smart way to lighten the load for your team while ensuring that admin is handled to the highest level is to outsource. Outsourcing allows you to access admin specialists who can handle the time-consuming jobs that do not require your personal attention. This can reduce workload for your in-house team while allowing you to avoid the cost of hiring new staff.
Generate USPS-Approved Certified Mail Labels
Mailing documents is one task that can take up a lot of time and energy, especially when you have to queue at the post office. Mailing time-sensitive and/or legal documents is hugely important, but it is also a process that feels dated. This is not the case when you use Certified Mail Labels, which is a service that allows you to print your own USPS-approved certified mail labels that you can print at work or at home. This could save you a huge amount of time while ensuring that you get proof of mailing for legal, HR, and/or tax reasons with electronic delivery confirmation.
Use a Shared Cloud System
Admin often involves a lot of chasing up and trying to find the latest version of an important document. Remote work can slow this process down, which is why it is smart to use a shared cloud system like Google Drive. This will make it quick and easy for you and your team to access, edit, and share documents so that you always have the latest version and everyone is kept on the same page. Additionally, use standardized templates to ensure consistency across the board.
If you are getting frustrated with daily admin tasks taking up a lot of time and energy each day, you should find this post to be useful. These are smart ways to streamline daily admin without cutting corners so that you can focus on core competencies.
